Midnight Lights Ltd — Terms & Conditions

Effective Date: 25th September 2025

1. Definitions

“Company” means Midnight Lights Ltd, its employees, agents and representatives.
“Client” or “Hirer” refers to the individual, firm or organisation hiring or purchasing goods or services from the Company.
“Equipment” covers all items supplied by the Company for hire or purchase, including any accessories, cases, cables or related items.
“Services” means any work carried out by the Company, including but not limited to delivery, installation, operation, and technical support.
“Hire Period” means the time between the agreed collection or delivery of Equipment and its return to, or collection by, the Company.
“Contract” means the agreement (whether written, electronic, or verbal) between the Company and the Client covering the supply of goods and/or services.
“Site” means the location where the Equipment is delivered, installed, or used.
“Force Majeure” refers to circumstances beyond the Company’s reasonable control, including but not limited to acts of God, strikes, fire, flood, accident, war, or government restrictions.

All enquiries, quotations and reservations are subject to availability until confirmed in writing by the Company.
A booking will only be treated as confirmed once the Company issues written confirmation and, where required, any deposit has been received.
By confirming a booking, the Client accepts these Terms & Conditions.
The Company may decline any order at its discretion.
Variations to a booking must be agreed in writing by the Company.

All Equipment remains the property of the Company at all times.
The Client is responsible for Equipment from the moment it leaves the Company until it is returned and checked in.
The Client must not alter, repair or interfere with the Equipment without written consent.
Equipment may not be sub-hired, loaned or relocated without the Company’s approval.
The Client must ensure that Equipment is operated only by competent and suitably trained individuals.
Any loss, theft or damage during the Hire Period is the Client’s responsibility.
The Company may substitute Equipment with equivalent alternatives if required.
All Equipment, including cables, cases and accessories, must be returned in the condition supplied. Late returns may be charged at the daily hire rate until received.

All cancellations or changes must be made in writing and acknowledged by the Company.
Cancellations within 7 days of the start date may incur up to 100% of the hire fee.
Cancellations 8–14 days before the start date may incur up to 50% of the hire fee.
Cancellations more than 14 days in advance will normally not incur charges, except where unrecoverable costs have already been incurred.
Deposits are non-refundable unless otherwise agreed.
Requests to postpone will be accommodated where possible, but original cancellation terms may still apply.

Quotes are valid for 30 days unless otherwise stated.
A quote does not guarantee availability until confirmed as a booking.
Prices are exclusive of VAT unless otherwise specified.
Additional charges may apply for delivery, crew, or other services.
Changes to specification, schedule or requirements may result in additional costs.
The Company may amend prices if errors are found, with prior notice to the Client.

Invoices are payable within 30 days of the invoice date unless otherwise agreed.
The Company may require a deposit or advance payment before confirming a booking.
Payments must be made in cleared funds to the account specified on the invoice.
Interest may be charged on overdue sums at 8% above the Bank of England base rate.
The Client is liable for any costs incurred by the Company in recovering overdue amounts.
The Client may not withhold or offset payments without written consent.

The Company will make reasonable efforts to deliver and collect Equipment at agreed times but accepts no liability for delays outside its control.
Delivery and collection are charged separately unless otherwise agreed.
Responsibility for Equipment passes to the Client at delivery/collection and remains until return.
The Client or representative must be present to check and sign for Equipment.
The Client is responsible for safeguarding Equipment until collection or return.
Equipment not ready for collection at the agreed time may incur additional charges.
Changes to the collection and/or delivery address one week prior to hire commencing are subject to further charges.

Equipment must be returned in the same condition as supplied, fair wear and tear excepted.
The Client is responsible for any loss, theft or damage during the Hire Period.
Lost or stolen Equipment will be charged at full replacement value.
Damaged Equipment will be charged at full repair cost, including labour and associated expenses.
The Client must maintain adequate insurance cover for Equipment during the Hire Period.
Proof of insurance may be required prior to release of Equipment.
Failure to provide proof of insurance does not limit the Client’s liability.

The Company will exercise reasonable care and skill in providing Equipment and Services.
Except in cases of death or personal injury caused by negligence, the Company’s total liability is limited to the hire or service fee paid.
The Client is responsible for ensuring that the Site is safe and suitable for Equipment and Services.
The Client must ensure compliance with all relevant Health & Safety and statutory regulations.
The Client agrees to indemnify the Company against claims, damages or expenses arising from use or misuse of Equipment or from Site conditions.
The Company is not liable for delays or failures caused by Force Majeure events.

The Company may terminate a Contract immediately if the Client breaches these Terms, becomes insolvent, or fails to pay when due.
Neither party shall be liable for failure to perform due to Force Majeure.
Intellectual property (including designs, drawings, documentation) supplied by the Company remains its property and may not be copied or used without permission.
If any provision is found invalid or unenforceable, the remaining provisions continue in effect.
The Client may not assign rights or obligations without written consent.
Failure by the Company to enforce a right does not constitute a waiver of that right.
These Terms are governed by the laws of England and Wales and disputes shall be subject to the exclusive jurisdiction of the English courts.